Administrative Coordinator

Description

Position Title: Administrative Coordinator
Salary: $47,793.30
Hourly Rate: $22.98
Job Number: 880
Department: Engineering
Pay Grade: 16
Location: Valdosta, Georgia
Closing Date: Open until Filled

Overview

This position is responsible for providing administrative assistance for the operations of the Engineering Department.

  • Provides customer service; answers telephone, greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
  • Dispatches work orders; relays information to work crews operating in the field; coordinates work orders with other city departments.
  • Prepares monthly and annual reports, CIP Project List, maintains all project and personnel files, sick and vacation leave, and interdepartmental charges.
  • Processes department payroll; tracks employee leave, evaluations, personnel action forms, health physicals, etc.
  • Prepares and processes purchase requisitions for materials and equipment as well as requisition fees for employee training, license renewals, etc
  • Maintains departmental accounts; monitors expenditures, prepares requisitions, and tracks purchase orders; maintains purchase card accounts.
  • Prepares agenda items for monthly City Council meeting, new released public notices, door hangers, and letters.
  • Coordinates and sends Invitation to Bid to Valdosta Daily Times, city website, Georgia Procurement Registry, contractors, VSEBs, etc
  • Logs and tracks all site plans, construction plans, NPDES plans, and as-built plans; right-of-way permits, and driveway permits; receives related fees.
  • Assists in preparing the annual budget; advises and assists supervisors in the budget process.
  • Reports street light outages and downed trees and limbs to utility companies.
  • Maintains and updates past and current SPLOST project list for the city websites; maintains project updates.
  • City -wide GUPS Permitting Administrator for GDOT
  • See, Click, Fix Administrator for the Engineering Department
  • Performs related duties.

Qualifications

  • Knowledge of modern office practices and procedures.
  • Knowledge of the location of City streets
  • Knowledge of city and departmental policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Knowledge of budget management principles.
  • Skill in reading maps.
  • Skill in prioritizing and organizing work.
  • Skill in the provision of customer services.
  • Skill in the maintenance of files and records.
  • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
  • Skill in oral and written communication.
  • Basic skills typically associated with a high school education.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years

Applications

Please complete a City of Valdosta Application form and email it to covhr@valdostacity.com to be considered for the position you are interested in applying for. An application must be submitted for each position you are interested in. A resume and cover letter may be attached as additional information only. You may apply in person at the City of Valdosta Human Resources Department, 216 East Central Avenue, Valdosta, GA 31601.

Sorry, no phone calls, please.

The City of Valdosta offers a competitive salary with an excellent benefits package. The City is an Equal Opportunity Employer and an E-Verify employer. For more information, go to http://www.uscis.gov/e-verify/employees/e-verify-overview.